The Hidden Costs Of In-House Document Destruction

In-house document shredding may seem like a great option, but it often comes with hidden costs. These include financial costs as well as reduced security and efficiency. The following are some of the issues that can happen with do-it-yourself document destruction and how to solve those problems.

Employee error

You can trust your staff to take care of their normal duties, but when it comes to protecting confidential information, they may not be as skilled. There are many laws and regulations your business must follow when it comes to document destruction. It can be difficult for anyone with other jobs to keep up.

By hiring a professional document destruction company, you can trust that your shredding will be done right. All your employees will have to do is know which of the documents they work with should be placed in a locked shredding bin. Everything else will be handled by your shredding partner.

Equipment issues

When you first buy an office shredder, the cost can be a great deal. These are usually inexpensive and easy to find. But, they can be difficult to repair when they break down. You will usually have to buy a new shredder at this point. You won’t have to worry about keeping up with equipment when you hire a document destruction company.

Problems with security

Privacy is an issue you should always pay attention to. One of the hidden costs of in-house document shredding is actually decreased security. Data breaches are common when companies do their shredding on their own. They happen for many reasons, especially when documents are not shredded enough and the strips are thrown in an unlocked dumpster. Thieves can easily piece together private data in this situation.

Working with a shredding company can help you avoid data breaches and other security issues. They provide locked document bins and scheduled shredding so you always know where your private documents are. They must follow their own regulations when handling your shredding and they also provide a certificate of destruction.

Non-compliance

Many businesses, especially those in the healthcare industry, have to follow data security laws exactly. If they are not compliant, they may face fines or worse. If you work in the industry, you know how important it is to properly store and dispose of private information.

A document destruction company understands that protecting patient privacy is vital to protecting your business. Professionals always conduct background checks to ensure they do not hire anyone who could put your data in danger. They also offer on-site shredding so you can watch the destruction process, along with the certificate of destruction to show you have been compliant.

Document Destruction in Amarillo and Lubbock, Texas

To learn more about how shredding with a professional company can help make your business more efficient and safe, contact UCI Document Destruction. Give us a call at (806) 372-7722 in Amarillo or (806) 722-0544 in Lubbock, or Contact Us by email to learn more about Our Services.