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What Document Shredding Policies Should I Look for in a Document Shredding Service?

Tuesday, April 8th, 2014

choosing a document destruction company

When you’re choosing the right document shredding services for your business, there are a few things to keep in mind when making a decision. First, security should be the foremost consideration. How does the document shredding service handle your sensitive documents, bank account information, client paperwork, and legal documents?

What should I look for in a document destruction business?

Check to ensure that the staff has undergone background checks to prove themselves trustworthy around all types of secure documents. It’s also a good idea to find out how the company shreds your documents.

Do they take your documents to another location to shred them? Or do they shred your items onsite for the ultimate in security and convenience? Shredding your documents onsite is safer and there is no risk of any crucial paperwork being lost while traveling to a shredding site.

Once a job is done, a document shredding service should always issue you a Certificate of Destruction. This proves that the shredding job has been done in observance with FTC rules and regulations, and should be issued after each shredding job is complete.

Something else to look for is how long the company has been in business. Are they a reputable document shredding service? Do they use up to the minute, current business practices to keep up with the changing times? Are they using an FTC approved and regulated Identity Theft Prevention Program to keep all documents and papers completely secure?

What other security precautions does the document shredding service use?

Some services use cameras to monitor the shredding of documents, which gives clients complete peace of mind about the destruction of their documents. It’s also a good idea to find a document shredding service that also destroys hard drives and other computer evidence of sensitive information. Find out about the actual equipment the company uses before selecting a company. The proper shredding equipment should use professional, high caliber shredding equipment and trucks. You may want to check with other businesses that use the company you are considering hiring to see what their experiences have been before you decide.

Make sure your company is getting a fair price. How are you being charged? A good document shredding company charges you by how much paperwork you are shredding, since every job is different according to volume. This creates a fair price since all jobs are not charged equally.

In these days of living a planet-friendly life, recycling is paramount. Look for a document shredding service that recycle your shredding documents instead of simply throwing them away. Many businesses recycle in general, and this ensures you get to stick to that recycling policy.

It’s always best to do research before selecting a service, and don’t be afraid to ask questions, too.

Who Offers Document Destruction for Businesses in Amarillo and the Texas Panhandle?

UCI in Amarillo, Texas sells an array of copiers, printers and MFPs, as well as offers secure, reliable document destruction services. For years, area businesses have turned to UCI for their shredding needs. UCI’s document destruction services are affordable and eco-friendly. For more information about UCI’s document destruction in Amarillo, give them a call today.